Photography invoice template
The session, the images, the prints by size and finish, and the retainer they paid to book the date taken off the balance.
Free, with no account. Change anything, then download the PDF.
| Item | Qty | Price | Amount |
|---|---|---|---|
| Family session, 90 minutes on location | 1 | $450.00 | $450.00 |
| Digital collection, 25 edited images | 1 | $350.00 | $350.00 |
| Additional edited images, each | 5 | $25.00 | $125.00 |
| Fine art print, 8x10, luster | 4 | $35.00 | $140.00 |
| Canvas wrap, 16x20 | 1 | $220.00 | $220.00 |
| Travel beyond 25 miles, per mile | 36 | $0.70 | $25.20 |
What goes on a photography invoice
- The session feeWhat the session covered: how long, where, and for whom.
- Images as a collectionA set number of edited images at one price, and a price for each one past it.
- Prints by size and finish8x10 luster, 16x20 canvas: size and finish on every line, so the order is clear.
- Travel by the milePast the distance you include, by the mile.
- The retainer, taken offPut what they paid to book the date in Paid already, and the balance is the figure due.
- How the images may be usedA line in the notes on personal and business use saves a question later.
When a PDF is not enough
- Paid by cardSend the invoice from the Invoices app and your customer pays from a link, into your own Stripe account.
- Reminders sent for youTurn on reminders and late invoices are followed up by email, so you do not have to.
- From an estimateAn approved estimate becomes the invoice, with any deposit already taken off.
Templates for other trades
- Landscaping estimateA season of weekly visits, priced per visit, with the one-off work apart.
- Cleaning invoiceA month of weekly cleans, each visit counted, with every extra named.
- Handyman estimateLabor by the hour, parts by name, and a deposit for the materials.
- Auto repair estimateParts and labor apart, labor in hours, and the vehicle written down.
- Car detailing invoiceA package by vehicle size, add-ons, a mobile fee and the deposit taken off.
- Catering estimatePriced per guest, with staff by the hour and half to hold the date.
- Custom cake estimatePriced per serving, the design written out, and a deposit to hold the date.
Questions about photography invoices
Is this photography invoice template free?
Yes. Open it in the invoice generator, change anything, and download the PDF. No account needed.
Should the retainer show on the final invoice?
Yes. Put it in Paid already and the invoice shows the total, what was paid and the balance due.
Can clients pay a retainer when they book?
With the Bookings app, yes: a session can take a deposit or the full price at booking, into your own Stripe account.
Can I deliver the gallery with CustoDesk?
Not yet. CustoDesk has no photo galleries or proofing.
Can my customer pay it online?
Not from the PDF. Send it from the Invoices app instead and your customer pays by card from a link, into your own Stripe account.
Is anything I type saved?
No. The PDF is made on the spot from what you typed, and none of it is kept.
Send the balance and get paid by card.
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