Auto repair estimate template
Parts and labor on separate lines, labor in hours at your rate, and the vehicle written down, so the driver knows what they are saying yes to.
Free, with no account. Change anything, then download the PDF.
| Item | Qty | Price | Amount |
|---|---|---|---|
| Brake inspection and road test | 1 | $49.00 | $49.00 |
| Front brake pads, ceramic (parts) | 1 | $89.00 | $89.00 |
| Front brake rotors (parts) | 2 | $74.00 | $148.00 |
| Labor: front pads and rotors, per hour | 1.6 | $135.00 | $216.00 |
| Brake fluid, DOT 4 (parts) | 1 | $19.00 | $19.00 |
| Labor: brake fluid flush, per hour | 0.5 | $135.00 | $67.50 |
| Shop supplies and disposal | 1 | $25.00 | $25.00 |
What goes on an auto repair estimate
- The vehicleYear, make, model and mileage, written down before any work. The generator puts them in the notes.
- Parts and labor apartEach part on its own line and labor on its own, so the driver sees both and can compare a second quote.
- Labor in hoursHours to the tenth, like 1.6, times your rate.
- Fees by nameInspection, shop supplies and disposal, each on a line rather than folded into something else.
- What you foundA sentence on what the road test or the lift showed, so the price has a reason.
- A promise to call firstSay you will call before doing anything the estimate does not cover. Some states have rules about repair estimates, so check yours.
When a PDF is not enough
- Approved onlineSend the estimate from the Invoices app and your customer approves it from a link.
- Straight to an invoiceAn approved estimate becomes the invoice, with the deposit already taken off.
- Paid by cardSend the invoice from the Invoices app and your customer pays from a link, into your own Stripe account.
Templates for other trades
- Landscaping estimateA season of weekly visits, priced per visit, with the one-off work apart.
- Cleaning invoiceA month of weekly cleans, each visit counted, with every extra named.
- Handyman estimateLabor by the hour, parts by name, and a deposit for the materials.
- Car detailing invoiceA package by vehicle size, add-ons, a mobile fee and the deposit taken off.
- Photography invoiceThe session, the images, prints by size, and the retainer taken off.
- Catering estimatePriced per guest, with staff by the hour and half to hold the date.
- Custom cake estimatePriced per serving, the design written out, and a deposit to hold the date.
Questions about auto repair estimates
Is this auto repair estimate template free?
Yes. Open it in the estimate generator, change anything, and download the PDF. No account needed.
Should parts and labor be on separate lines?
Yes. The driver sees what each costs, and two quotes are easy to compare line by line.
Where do the vehicle's details go?
In the notes: year, make, model, mileage and what you found. CustoDesk has no vehicle history by VIN yet, so the notes and the customer's profile are where they live.
Can my customer approve it online?
Not from the PDF. Send it from the Invoices app instead and your customer approves it from a link, and pays a deposit if you ask for one.
Is anything I type saved?
No. The PDF is made on the spot from what you typed, and none of it is kept.
Get the go-ahead from their phone.
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